Incorporate with Confidence
Thinking about turning your business into a corporation? We’ll guide you through the process step-by-step—from choosing your structure to filing the right paperwork and staying compliant.
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What Does It Mean to Incorporate a Business?
Incorporating is the process of legally forming a corporation with your state. It provides stronger liability protection and opens up options for raising capital, issuing shares, and building long-term structure.
Common Types of Corporations:
C Corporation (C-Corp): Offers flexibility for large growth and shareholders; taxed separately from owners
S Corporation (S-Corp): Offers pass-through taxation with some restrictions
Nonprofit Corporation: Created for charitable, educational, or similar purposes and offers tax exemptions
Step-by-Step Guide to Incorporating a Business
1. Choose the Type of Corporation
Decide whether a C-Corp, S-Corp, or nonprofit is best for your goals. Each type has different tax, ownership, and management rules.
2. Select Your State
You can incorporate in any state, but most choose their home state. Some states offer business-friendly laws or tax benefits.
3. Name Your Corporation
Your name must be distinguishable and typically include a corporate designator like "Inc.," "Corp.," or "Incorporated." Check your Secretary of State's database for availability.
4. Appoint a Registered Agent
This is the person or service responsible for receiving legal and government documents on behalf of your corporation.
5. File Articles of Incorporation
Submit your formation documents to the state. This officially creates your corporation. You’ll pay a filing fee that varies by state.
6. Create Corporate Bylaws
This internal document outlines how your corporation will operate—from meetings and voting to roles and responsibilities.
7. Hold an Organizational Meeting
Initial directors meet to adopt the bylaws, appoint officers, and authorize the issuance of shares. Minutes should be recorded.
8. Apply for an EIN
Get your Employer Identification Number (EIN) from the IRS. This is required for tax filing, opening a bank account, and hiring employees.
9. Issue Stock Certificates
Distribute stock to shareholders and record ownership in the corporation’s ledger. This is required for C-Corps and S-Corps.
10. Stay Compliant
Corporations must maintain good standing with the state by filing annual reports, paying franchise taxes, and keeping records up to date.
How Much Does It Cost to Incorporate?
Costs vary by state, but you can expect to pay between $100 and $500 in filing fees. Additional costs may include:
Registered agent services
Legal or document preparation services
Annual report or franchise tax fees
Incorporation FAQs
What’s the difference between an LLC and a corporation?
LLCs are typically simpler to manage and offer flexibility, while corporations are more structured and better for raising capital.
Can I incorporate by myself?
Yes. Many small business owners incorporate on their own with the right guidance or tools.
How long does it take to incorporate?
Some states process filings in a few days; others may take a week or more. Expedited services are often available.
What ongoing requirements do corporations have?
You’ll need to file annual reports, hold shareholder meetings, keep minutes, and pay any required state taxes.
Can I change from an LLC to a corporation later?
Yes, but the process varies by state and may involve fees and paperwork. It’s best to consult a professional.
Let Balah Help You Incorporate the Right Way
From choosing your entity type to filing paperwork and staying compliant, Balah Industrious Group is here to support your incorporation journey.